・Putting HSE matters high on the agenda of meetings (discussed at monthly Management Committee meetings).
・Actively involved in HSE activities, in the office and at the rigs (discussed in more detail in Audits, below).
2.2 Policy and Strategic Objectives
Efforts must be made to define what the goal of the HSE-MS is, before detailed plans can be formulated. When formulating an HSE Policy, it is important to remain focused on what your goal is, and not to become bogged down in the minutiae of planning to make the goal a reality. The company should establish and periodically review strategic HSE objectives. Such objectives should be consistent with the HSE Policy and reflect the activities, relevant HSE hazards and effects, operational and business requirements, and the views of employees, contractors, customers and companies engaged in similar activities.
For JDC, a Policy was included at the beginning of the HSE-MS Manual that incorporated the following values:
・Working towards an incident-free workplace (this is perhaps a rather obvious goal, though should be stated to ensure that it retains a prominent role).
・promote openness and participation in HSE matters (the rig crew are encouraged to give their input, and there have been frequent visits to the rig by the author and other Safety and Environment Department staff.
・Providing HSE-related training (this was an increased commitment from the previous policy. Currently, JDC policy calls for all personnel who work offshore to have the following certified training: First Aid/CPR, Basic Firefighting, HUET, H2S, and Offshore Sea Survival).
Policy and Strategic Objectives are further reinforced through:
・Undertaking HSE awareness and education campaigns (the presence of an HSE Advisor on each rig allowed a substantial increase in the promotion of HSE programs).
・HSE Year Plan (the HSE Year Plan identifies specific projects and assigns responsibility to meet HSE Policy objectives) .
2.3 Organization, Resources and Documentation
This covers a rather wide broad area and is further broken down into:
1) Organizational Structure and Responsibilities
2) Management Representative
3) Resources
4) Competence
5) Contractors
6) Communication
7) Document Control
For each of the items, the actions taken by JDC are outlined below:
1) Organizational Structure and Responsibilities
・Creation of an organizational chart showing HSE hierarchy
(This is included in the HSE-MS Manual.)
・HSE Responsibilities clearly defined (They are included in: the HSE-MS Manual, Job Description Manual, and to some extent, the Emergency Response Plan).
2) Management Representative
・Manager of SE Department (JDC has a Safety and Environment Department Manager, currently with three additional people in the SE Dept.)
・SE Manager reports to the Senior Managing Director responsible for Safety (Ensures that Senior Management is aware of issues as they arise, and that there is good communication of HSE issues to the highest levels)
・SE Manager's duties are defined in HSE-MS Manual (This ensures clear understanding of his responsibility and authority throughout the company.)
3) Resources
・Hiring specialist staff (AS mentioned above.)
・ Provide the funding to conduct the HSE training called for in the Policy (As mentioned above.)
・Purchase of additional HSE equipment (Modifications to the rigs to bring them up to current HSE standards, mainly in the area of lifesaving equipment.)
・Purchase of HSE reference material (Such as books and CD- ROMS containing the most current standards, etc.)
4) Competence Training (As mentioned above.)
・Performance reviews (Rig crew review their performance once a year as part of a formal review process with their supervisors .)
5) Contractors
・Distributing HSE information to contractors (Contractors receive a briefing when they arrive on the rig regarding JDC's policies from the HSE Advisor. Also, a CD containing the HSE-MS and other HSE documentation that would be relevant to the contractor is provided.)
・Contract HSE obligations (Clauses are included in contracts to ensure that contractors are obligated to meet defined HSE standards . )
6) Communication
・Visits to the rig by SE Department staff (The author and other SE Department staff frequently visit all JDC rigs.)
・HSE Conferences (Rig personnel travel to Tokyo to discuss HSE issues for two days.)
・Monthly HSE Reports from the rigs (A variety of HSE information; on incidents, near misses, medical reports, etc, is filled out by various rig personnel.)
7) Document Control
・Document review frequency is stated in HSE Year Plan and HSE-MS Manual (Clearly statements as to what manuals are to be reviewed by who, and when.)
・Controlled copies distributed (When an HSE manual is issued, the receiving party signs a statement acknowledging receipt. This statement is maintained in the SE Department records .)
・Expiry date on documents (Recently, with issuance of HSE documents on CD-ROM, it is possible to specify a date that the CD will stop working, ensuring that non-current documents are not in use.)
The documentation structure developed by JDC for dealing with HSE documentation is shown in Figure 1.
2.4 Evaluation and Risk Management Evaluation and Risk Management includes;
1) Identification of Hazards and Effects
2) Recording of Hazards and Effects
3) Objectives and Performance Criteria
4) Risk Reduction Measures
For E&P Operations, one of the best ways to cover evaluation and risk management is with a "Safety Case". This Safety Case is specific for each facility, and ideally should be specific for each location. JDC choose to follow this path, with initial Safety Cases developed with external assistance, and subsequent ones developed internally. Regulatory bodies may also require a Safety Case as a precondition for operating in certain parts of the world. By creating and maintaining Safety Cases for all JDC rigs, JDC is able to change from one operating environment to another with a minimum of revision in safety documentation.
The basic structure of the Safety Cases is as follows:
1) Management Summary and Introduction
This describes the scope, objectives and structure of the Safety Case, including a brief explanation of the contents of each part of the Case. The Management Summary provides a brief overview of the major findings during the preparation of the Case, a summary of the areas for improvement and conclusions.
