Date
Notre/Our code:
Dear
I should like to refer to our exchanges [add details as appropriate] concerning the implementation by [name of implementing partner] on behalf of the United Nations High Commissioner for Refugees (UNHCR) of a programme of emergency assistance to [origin and number of beneficiaries].
It is my understanding that it is our mutual intention to conclude and sign as soon as possible an agreement covering our cooperation in the above mentioned programme. This agreement will incorporate, inter alia, the attached clauses and will require [name of implementing partner] to report in financial and narrative form on the use of all contributions received from the High Commissioner. The conclusion of an agreement embodying these requirements is mandatory under the Financial Rules of UNHCR whenever funds are made available by UNHCR.
I should be grateful if you would confirm in writing below that this understanding is correct, and your agreement that the use of the sum of [amount in local currency or in US dollars], that the High Commissioner intends to make available to [name of implementing partner] on receipt of this confirmation, will be considered as subject to the terms of the Agreement, once concluded and signed.
[signature and title of addressee of ELOI]
I confirm that the understanding set out above is that of [name of implementing partner], which agrees that the use of the sum of [amount in local currency or in US dollars] will be considered as subject to the terms of the Agreement, once concluded and signed.
[signature and title of addressee of letter above, and date]
MANDATORY CLAUSES
Clauses governing Rate of Exchange (1.08 or 2.03), Maintenance of Financial and Project Records (3.08), Inspection and Audit (3.11 and 3.12), Audit Certificate (3.13) and Non-Liability of the High Commissioner (4.05 and 4.06) are STATUTORY REQUIREMENTS and cannot be excluded (paragraph numbers given are those from UNHCR Manual, Chapter 4, Appendix 8). These clauses are set out below:
