Rate of Exchange
1.08
(if the government is a signatory to the Agreement): grant the most favourable official rate of exchange for all conversions into local currency of funds provided by the High Commissioner for the implementation of the project governed by the UNHCR Agreement;
2.03
(if an NGO is the implementing partner): apply the most favourable official rate of exchange for all transactions relating to the implementation of the project governed by the UNHCR Agreement;
Maintenance of Financial and Project Records
3.08
maintain separate project records and accounts containing current information and documentation which, inter alia, shall comprise:
a) copies of the UNHCR Agreement(s) and all revisions thereto;
b) payment vouchers, clearly showing the (Sub-)Project symbol, the name of the payee, the amount, the purpose and date of disbursement, evidencing all payments made and with all pertinent supporting documentation attached;
c) vouchers evidencing the receipt of all remittances, cash or any other form of credit to the project account;
d) periodic analyses of actual expenditure against the project's budget;
e) records of all financial commitments entered into during the project;
f) reports by auditors on the accounts and activities of the project;
Inspection and Audit
3.11
facilitate inspection and audit of the project governed by the UNHCR Agreement by the United Nations Internal Audit Service or any other person duly authorized by the High Commissioner on behalf of the United Nations. Should they at any time wish to do so, the United Nations Board of Auditors may also carry out an audit of the project. Audits of the project will include, inter alia, the examination of the project accounting records in order to determine that the charging of administrative and operational support costs to the project complies with those specified in the annexes to the UNHCR Agreement. For auditing purposes, project accounting records shall be retained for the six years following the project's termination;
3.12
facilitate visits by the High Commissioner or of any other person duly authorized by him/her to the project site(s) to evaluate the progress and achievements of the project during its period of implementation or thereafter;
Audit Certificate for Governmental Implementing Partners
3.13
submit to the High Commissioner, within three months of the final date for liquidation of commitments, an audit certificate issued by the appropriate government audit authority, together with such comments as the auditor may deem appropriate in respect of project operations generally and, in particular, the financial situation as reported by the Government;
Audit Certificate for International NGO Implementing Partners
3.14
submit to the High Commissioner, within six months of the end of the Agency's fiscal year, a copy of its consolidated audited financial statements, wherein UNHCR funding is clearly identified, issued by an independent audit authority and as presented to and endorsed by the Agency's governing body. The audit report and opinion should include such comments as the auditor may deem appropriate in respect of UNHCR funded project operations generally and, in particular, the opinion should clearly indicate that UNHCR funds were duly included in the audit;
Audit Certificate for National NGO Implementing Partners
3.15
for all UNHCR Agreements for a value of US$100,000 and above, submit to the High Commissioner, within six months of the final date for liquidation of commitments, an audit certificate issued by an independent audit authority. The audit report and opinion should include such comments as the auditor may deem appropriate in respect of project operations generally and, in particular, the financial situation as reported by the Agency to UNHCR in its final Sub-Project Monitoring Report. For all UNHCR Agreements for a value of less than US$ 100,000, UNHCR reserves the right to request an audit in accordance with Clause 3.11 above.;
Non-liability
4.05
not be liable to indemnify any third party in respect of any claim, debt, damage or demand arising out of the implementation of the project governed by the UNHCR Agreement and which may be made against the other parties to the Agreement;
4.06
not accept liability for compensation for the death, disability or the effects of other hazards which may be suffered by employees of the other parties to the UNHCR Agreement as a result of their employment on work which is the subject matter of the Agreement.
