| Supplier Facility/Truck Freight Security Requirements |
Applicable to Final Classification |
〆 = Requirement
〆M= Requirement & mandatory to pass audit |
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B |
C |
| 5. Security Procedures |
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| 5.1 Adequate documented security procedures |
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5.1.1 Local documented procedures for handling Buyer's assets and escalation procedures for communicating security incidents to Buyer |
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5.1.2 Process for timely reporting of incidents of lost or missing Buyer's assets. Incidents to be reported by the Supplier to the Buyer within 12 hours for missing assets and 24 hours for lost assets. |
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5.1.3 Emergency customer and local management contacts for security incidents listed and available |
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5.1.4. Supplier Security Policy Statement available and communicated to all employees |
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5.1.5 Security awareness training (including robbery response training) for all dock, warehouse, Security and reception employees. |
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5.1.6 Employee and contractor ID picture badges required to be issued and worn |
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5.1.7 Procedures in place to restrict Supplier's employees, visitors and contractors access to Buyer's assets |
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5.1.8 Badge policy for visitors/contractors in place |
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5.1.9 Adequate control of paperwork. Restricting knowledge of transit of buyer's assets to "need to know" only (Information Security). |
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5.1.10 At inbound checkpoint for drivers and crews, identity and authorization are validated |
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5.1.11 Keys controlled in areas where Buyers assets are transited / stored |
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5.1.12 Random trash inspection procedures in place for trash removal from dock/warehouse |
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5.1.13 Security incident reporting system and method of tracking local security incidents |
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5.1.14 Pre-loading or post-delivery storage of buyer's assets in trailers |
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5.1.15 Personal containers (defined as lunch box, backpacks, coolers, purses, etc.) are controlled in the warehouse |
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5.1.16 Exit Searches performed on exit from secure areas used for Buyer assets |
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5.1.17 Personal vehicles access to shipping and receiving yard controlled. |
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| 5.2. Background checks (vetting) within constraints of Local Country laws |
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5.2.1 Criminal history check in place encompassing 5-year criminal history and employment check (vetting within constraints of local county laws). |
〆M |
〆M |
〆M |
| 5.3. Terminated employees & contractors procedure |
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5.3.1 Termination procedures in place for employees and contractors, ensuring return of ID's, access cards, keys and other sensitive information |
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5.3.2 Procedures in place preventing systems access to Buyer's data by terminated employees |
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5.3.3. Records kept preventing Supplier re-hiring terminated employee/contractor without considering previous background |
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| 6. Standard Truck Security Requirements |
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| 6.1 Adequate cargo truck security devices installed |
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6.1.1 Solid-top, hard-sided, locked cargo doors or reinforced soft-sided trailer |
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6.1.2. Security tamper evident seals for trucks carrying Buyer only shipments |
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6.1.3. Vehicle immobilization devices in place |
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6.1.4 Two way voice communications system between vehicle cab and Suppliers base and procedures for reporting |
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6.1.5 Written contingency plans in place for reporting unscheduled events (i.e. stops, delays, route deviation) |
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6.1.6 Truck cabin and ignition keys secured from unauthorized use at all times. |
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| 6.2. Scheduled routing |
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6.2.1 Routes, schedules and planned stops assessed for risk and reviewed |
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| 6.3. Loading/unloading |
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6.3.1. Proof of shipping and receiving records (time, date, driver, shipping/receiving personnel, shipment details and quantity) |
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6.3.2 When consignee allows, drive present at loading and unloading. |
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| 7. Pre-Alerts |
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| 7.1 System of Pre-Alerts in place (Supplier to Supplier) |
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7.1.1 Pre-alert capability in place |
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7.1.2 Destination to notify origin within 4 hours of receipt of shipment, reconciling pre-alert shipment details |
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| 8. Enhanced Security Requirements |
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| 8.1 Driver training |
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8.1.1 Supplier to provide robbery response training, detailing safe and secure actions to be taken during the event driver is threatened. Details of training are to be available to Buyer |
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8.1.2 Security Awareness training provided to drivers on mitigating risk. Details of training are to be available to buyer. |
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| 8.2 Truck escorts (armed where local law permits) Cost shall be borne by Buyer |
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8.2.1 Capability to provide overt and covert escorts with real time communications to base and local police; written documentation in place |
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8.2.2 Documented response procedures and training for escort personnel |
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| 8.3 Vehicle tracking ― subject to availability and negotiated between Buyer and Supplier |
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8.3.1 GPS or similar technology installed on all vehicles transporting Buyer's assets. |
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