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TAPA FSR 2005
10 SEP 04
Rev Final
TAPA
FSR 2005
FREIGHT SUPPLIERS MINIMUM SECURITY REQUIREMENTS
Contents
Section 1 - Requirements
1. Scope
(a) Forward
(b) Freight Security Requirements
(c) Other Documents Referenced to FSR
(d) FSR Applicable Areas
(e) Resources to Implement the FSR
(f) Definitions
2. Contract Acceptance
(a) Suppliers Responsibilities at Acceptance of the Contract
3. Supplier Security Organization
(a) Supplier Security Representative
(b) Supplier Loss Investigator
4. Risk Assessment and Audits
(a) Buyers and Suppliers Responsibilities for Risk Assessments and Audits
(b) Monitoring Supplier Corrective Action Requirements
(c) Storage/Warehousing Building Classification Assessment
(d) Supplier/Buyer Facility Security Audit Schedule
5. Security/Loss Investigations
(a) Supplier Investigation Responsibilities
6. Waivers
(a) Waivers
(b) Waiver Process
7. Supplier Facility and Truck Security
(a) Procedures
(b) Supplier Facility Security Requirements(Summary)
(c) Handling Operations
(d) High Value Shipments by Truck(Summary)
Section 2 - Specifications
I. Supplier Facility/Truck Freight Security Requirements
Section 3 - Forms
FORM 3.1 - REQUEST FOR WAIVER
Section 1 - Requirements
1. Scope
(a) Forward
Technology Asset Protection Association (TAPA) is an association of security professionals and related business partners from high technology and high value companies who have organized for the purpose of addressing the emerging security threats that are common to the high value industry supply chain. A fundamental TAPA objective is to affect positive change in the security practices of the freight transportation and insurance communities as a whole. Major freight service providers are moving toward TAPA-recognized security standards for the care and handling of freight, and are recognizing the inherent value of doing so.
(b) Freight Security Requirements
Freight Security Requirements (FSR) have been established to ensure the safe and secure in-transit storage and warehousing of any TAPA members (Buyers) assets throughout the world. The FSR specifies the minimum acceptable standards for security throughout the supply chain and the methods to be used in maintaining those standards. The FSR outlines the process and specification for Suppliers to attain TAPA certification for their facilities and transit operations. It is the intention of TAPA members to select Suppliers that meet or exceed TAPA certification requirements. The successful implementation of the FSR is dependent upon Suppliers, TAPA Certified Auditors and Buyer working in concert. However, the safe and secure in-transit storage and warehousing of the Buyers assets is the complete responsibility of the Supplier, its agents and sub-contractors, throughout the collection, transit and delivery to the recipient, as specified in a Release. The FSR will be referenced in any contract between the Supplier and Buyer, and into the Supplier's own security program. Unless prior arrangements or agreements have been negotiated and documented between the Supplier and Buyer, failure to implement any part of the FSR shall be construed as a material breach of contract.
(c) Other Documents Referenced to FSR
| Title |
Description |
Revision date |
| TAPA Freight Assessment Users Guide |
To provide detailed definition and assessment criteria for Buyer & TAPA certified independent assessors. (Not available to Supplier) |
Jan 1, 2005 |
| TAPA Pre-Certification Review Planning |
Details the process to plan and conduct the pre-certification meeting. This meeting will assist in determining if Supplier facilities & transportation methods meet the minimum-security requirements. For use by Buyer & TAPA certified independent assessors. (Not available to Supplier) |
Jan 1, 2005 |
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(d) FSR Applicable Areas
The FSR shall apply to all geographical areas, and all such services provided. In geographical areas where English is not the first language, where necessary and applicable it is the joint responsibility of the Buyer and Supplier to ensure that the translation accurately reflects the intentions of the Buyer and to ensure that every relevant employee has been trained to implement the FSR.
(e) Resources to Implement the FSR
The resources to meet the requirements of the FSR shall be the responsibility of the Supplier and at Supplier's own expense, unless as negotiated by or otherwise agreed to by Buyer and Supplier.
(f) Definitions
| TERM |
DEFINITION |
| Buyer |
TAPA Member or authorized agent, example being the TAPA certified audit body |
| CCTV |
Closed Circuit Television |
| DVR/DVMR |
Digital Video Recorder |
| FSR |
Freight Security Requirements |
| Local crime |
Criminal incidents occurring within a 5 mile radius of Supplier's facilities or transportation routes. |
| RSP |
Retail Sales Price |
| SCAR |
Supplier Corrective Action Requirement |
| TAPA CA |
Technology Asset Protection Association Certified Auditor |
| VCR |
Video Cassette Recorder |
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2. Contract Acceptance
(a) Suppliers Responsibilities at Acceptance of the Contract
At acceptance of the contract, the Supplier shall submit to the regional representatives of the Buyer's Logistics organization and the Buyer's Security Management, a copy of the Supplier's security policy and procedures or plan for ensuring safe and secure transportation, in-transit storage and warehousing of Buyer's assets. Copies of Supplier's security procedures that are relevant to the security of Buyer's assets shall be submitted to the Buyer for review. Supplier's security procedures must not conflict with the agreed to FSR. Any and all documentation shall be handled as confidential information. In cases where the Supplier's security procedures do not meet the FSR, the Supplier shall take the following actions:
I. The Supplier shall present a detailed written action plan, which outlines the non-compliant FSR area and the corrective action to be taken, with implementation dates not to exceed 60 days from date of acceptance of contract.
II. Supplier will attain TAPA Certification within 60 days for all facilities that will handle Buyers assets.
III. For areas that are not FSR compliant, a negotiated contingency plan between Supplier & Buyer shall be agreed and in place at commencement of contract. The contingency plan is designed for use where Supplier needs time to upgrade security on new routes and shall not exceed 60 days in duration.
IV. Any exception to the 60 day duration referenced herein shall have prior written approval from the Buyer requiring FSR certification.
V. Supplier will note and respond to Buyers concerns regarding security concerns not covered by the FSR.
VI. The Supplier will only negotiate with the approved TAPA Certification body for waivers for non-applicable TAPA FSR security measures or where alternative actions are taken to control security risks. The regional TAPA governing body will approve/decline all waivers submitted by the supplier through the independent audit firm.
VII. Suppliers who submit to FSR certification independent of a Buyer's requirement are not exempt from any portion of the FSR.
3. Security Organization
(a) Supplier Security Representative
By the effective date of the contract, the Supplier will designate a representative to liaise with the Buyer's representatives. The Supplier's Security Representative shall:
I. Have the Supplier's designated security authority responsible for managing the compliance with the FSR.
II. Have an adequate level of security competence and background.
III. Assign at least one individual, security responsibilities for each of the geographical areas in which the contract is effective
(b) Supplier Loss Investigator
By the effective date of the contract, the Supplier will designate one or more Loss Investigators for leading and coordinating investigation and resolution of losses of Buyer's assets while under the responsibility of the Supplier. The Supplier shall ensure adequate and timely resources are available to investigate losses of Buyers assets in the location the loss is suspected to have occurred. Loss Investigators may be the same person as the Suppliers Security Representative, as long as both responsibilities are covered in full.
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