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Appendix 8-1
Session 8
SYLFF Self Study and Evaluation-A
Suggested Framework
Richard W. Linton
Vice President for Research, Dean of the Graduate School, University of Oregon, Eugene, OR, USA
rlinton@uoregon.edu
SYLFF Evaluation: The "Short Story" for a Late Friday Afternoon Session!
・Needed?
- Yes!
・When?
- Soon!
・How?
- Ask Ellen Mashiko!
・Other Questions?
- This is a Non Q&A Session! Good evening.....
The SYLFF "Strategy"
SYLFF Evaluation: "Now is the Time"
・After 20 years, no systematic network-wide review:
- SYLFF is now an "adult"!
・Goals are to support:
- Accountability
- Information Sharing and Transparency
- Continuous Improvement and Best Practices
- Optimization of SYLFF Strategy and Programs
・Suggested self-study approach:
- Practitioner focus, not an external review
- SYLFF Committees and Councils are critical participants
SYLFF Evaluation: Key Stakeholders to Address
1. Funding and Oversight Organizations
- Nippon Foundation
- Tokyo Foundation-Scholarship Division
- SYLFF International Advisory Committee
2. Academic Institutions
- 69 Universities/Consortia, 45 Countries
- SYLFF Steering Committees
3. SYLFF Fellows
- >9,000 Former or Current fellows
- SYLFF Fellows Council
- SYLFF Local Associations (24)
SYLFF Evaluation: Unique Focus and Key Questions for Each Stakeholder Group
1. Funding and Oversight Organizations
- Focus:
・Efficient and Effective Use of Endowment Funds
・Overall impacts on SYLFF Vision and Mission
- Key Questions:
・What is the best "portfolio of investments", i.e. supporting core vs. follow-on programs vs. new initiatives?
・How effective is the Tokyo Foundation in overseeing administrative policies and communicating with other stakeholders?
- SYLFF Products and Processes:
・Program Guidelines: Handbooks
・Communications: Website, Newsletters, Databases
- Key Contact for Review:
・Tokyo Foundation-Scholarship Division
2. Academic Institutions
- Focus:
・Efficient and Effective Management-Academic and Financial
・Overall Impacts on SYLFF Vision and Mission
- Key Questions:
・What are the best practices for Fellow selection and support?
・Does SYLFF enhance graduate education with respect to social responsibility?
- SYLFF Products and Processes:
・Core Program (SYLFF Fellows)
・Fellows Mobility Program (FMP)
- Key Contacts for Review:
・SYLFF Steering Committee Chairs
3. SYLFF Fellows
- Focus:
・SYLFF Fellows Networking and Collaboration
・Overall Impacts on SYLFF Vision and Mission
- Key Questions:
・What are the best practices for enhancing leadership and professional development of SYLFF fellows?
・How effective are follow-on programs in enhancing networking and collaboration between SYLFF fellows and institutions?
- SYLFF Products and Processes:
・SNP and JIP programs
・Regional Forums and NAPSA "tool" development
・Local Associations of SYLFF Fellows
- Key Contact for Review:
・SYLFF Fellows Council
SYLFF Evaluation: Objectives and Scope
・Emphasize unique strengths that distinguish SYLFF: diversity, global engagement, networking, and collaboration across boundaries to enhance human security
・Reinforce that SYLFF is a multi-faceted program with a wide variety of institutions and successful approaches
・Use a self-study approach targeted on the three primary stakeholder groups
・Focus on key questions and develop associated metrics, including outcomes and impact
・Address both core and follow-on programs, and how well they are integrated to address SYLFF vision and mission
・Evaluating financial management of the endowment funds at the institutional level may be the most difficult challenge, considering the diversity of institutions and their associated policies and regulations
SYLFF Evaluation: Suggestions on Process
・Appoint a Steering Committee for the self-study with representatives from the TF-Scholarship Division, IAC, SSCs, and SFC
・Incorporate existing SYLFF reports and data submissions whenever applicable
・Utilize electronic and Web-based tools whenever feasible for data collection and dissemination
・Allow adequate time to develop self-study documents, including pilot testing and the development of meaningful performance measures that address outcomes, not just inputs
・Employ Steering Committee to assist in drafting the summary report on self-study and recommendations in cooperation with TF-Scholarship Division
・Use future Regional Forums and SPAMs to discuss reviews and program scope, quality and impact
・Communicate the self-study outcomes to advocate for further development and leveraging of SYLFF programs!
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