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6 Ship Reporting Obligations
 The following reports must be provided to REEFVTS:
a) Pre-Entry Position Report;
b) Entry Report;
c) Route Plan Report, if route details have not been provided in the Entry Report;
d) Route Deviation Report, where applicable;
e) Intermediate Position Reports;
f) Defect Reports, where applicable;
g) Final Report.
 
6.1 Pre-Entry Position Report
 A Pre-Entry position report must be made in respect of a ship at least two hours prior to:
a) Entering the REEFVTS area;
b) Departing from a port within the REEFVTS area.
 
 The following information must be provided in the Pre-Entry position report:
 
Line Information Required Example
A Ship name, Call sign and IMO number A/HAPPY SAILOR/
ABCD/1234567
B Date and Time (UTC) B/010200UTC
C Current position (latitude and longitude) or where vessel is departing a port, the port name. C/1036S/14144E
H Date, Time (UTC) and Point of Entry to REEFVTS area.
Point of entry can be provided as the name of the first Mandatory Reporting Point upon entry to the REEFVTS area, or position (latitude and longitude) if not entering in the vicinity of a Mandatory Reporting Point.
H/010400UTC/BOOBY
K Date, Time (UTC) and Point of Exit from the REEFVTS area.
Point of exit can be provided as the name of final Mandatory Reporting Point, or position (latitude and longitude) of anticipated exit from the REEFVTS area.
K/041300UTC/HIGH PEAK
M Communication Methods
Primary Inmarsat C details (including Inmarsat C Mobile Number (IMN), manufacturer and model).
M/450111333/JRC/JUE-75C
Note: Mariners are requested to ensure that the vessels Inmarsat C terminal is logged into the Pacific Ocean Region (POR).
 
6.2 Entry Report
 An Entry Report must be made in respect of a ship as soon as it:
a) Enters the REEFVTS area;
b) Departs from a port within the REEFVTS area.
 
 This report covers a ship's details, and its intentions and passage through the REEFVTS area. Where some information has been previously provided to AUSREP the fields highlighted with an '**' are not required.
 
 Ship's masters are encouraged to provide a route plan (see section 6.3 for more detail) when providing an Entry Report. However, it is understood that for some ships this may not be possible until a pilot boards.
 
 If the required passage details are supplied using one of the methods described in section 6.3, then it will not be necessary to provide a separate route plan report within an hour of entering the REEFVTS area.
 
 The following information must be provided in the Entry Report:
 
Line Information Required Example
A Ship name, Call sign and IMO number A/HAPPY SAILOR/
ABCD/1234567
B Date and Time (UTC) B/010400UTC
C Current Position
Name of Mandatory Reporting Point, or position (latitude and longitude) if not in the vicinity of a Mandatory Reporting Point.
C/BOOBY
F Speed
Ship's anticipated average speed until next report in knots & tenths of a knot) or estimated time of arrival (ETA) at next Mandatory Reporting Point.
F/13
J Pilot**
Pilotage details including whether a coastal pilot is on board (indicate “Yes” or “No”) and if so, the pilot's last name and licence number.
J/NO
or
J/YES/BROWN/9876543
K Date, Time (UTC) and Point of Exit from the REEFVTS area
Point of exit can be provided as the Name of final Mandatory Reporting Point, or position (latitude and longitude) of anticipated exit from the REERTS area.
K/041300UTC/HIGH PEAK
L Route Information
Route Plan (see section 6.3) or, if that is not available name of next two Mandatory Reporting Points or course if not tracking between reporting points.
L/INNER ROUTE DEEP
or
L/ALPHA NORTH VIA
VARZIN PASSAGE/
HANNIBAL
O Draught**
Draught fore and aft (in metres and decimetres).
O/FORE 11.5/AFT 11.3
P Cargo on Board**
If required, may be passed by non-voice means prior to the first REEFVTS report. Details to include normal name of the cargo and whether cargo is classified as hazardous (indicate “Yes” or “No”).
P/BULK CHEMICALS/DG
YES
Q Defects, damage, deficiencies or other limitations Include details as required.
U Ship Size and Type**
Ship description details including ship type, length (metres) and gross tonnage.
U/TANKER/180/28000
X Remarks
Any additional information, which would contribute to the navigational safety of other shipping in the REEFVTS area, should also be reported, where possible.
Include details as required.
**These items need not to be reported by a ship that has provided these details previously in a sailplan report to AUSREP.
 
6.3 Route Plan
 Route plan details are to be provided by one or more of the following ways:
i. Standard Route Plan;
ii. Mandatory Reporting Points;
iii. Waypoints.
 
 If a Route Plan is not included in the Entry Report, then a route plan report must be provided within one hour of a ship's entry into the REEFVTS area, or departure from a port within the REEFVTS area.
 
6.3.1 Standard Route Plan
 Standard route plans have been developed to enable the communication of intended routes. Standard routes are based on the name of the route taken (e.g. Inner Route or the Great North East Channel), vessel draught, Mandatory Reporting Points and, where there are two or more recommended routes between Mandatory Reporting Points, the names of the alternative legs between these.
 
 Route plan tables and associated chartlets for the Inner Route and the Great North East Channel are detailed in Section 7.
 
 For a ship using a standard route plan, the following information must be provided:
 
Line Information Required Example
A Ship name, Call sign and IMO number A/HAPPY SAILOR/
ABCD/1234567
B Date and Time (UTC) B/010400UTC
C Current Position
Name of Mandatory Reporting Point, or current position (latitude and longitude) if not in the vicinity of a Mandatory Reporting Point.
C/BOOBY
F Speed
Ship's anticipated average speed (in knots and tenths of a knot) or estimated time of arrival (ETA) at final Mandatory Reporting Point or position of exit from the REEFVTS area.
F/13
K Date, Time (UTC) and Point of Exit from the REEFVTS area
Point of exit can be provided as the name of final Mandatory Reporting Point, or position (latitude and longitude) of anticipated exit from the REEFVTS area.
K/041300UTC/HIGH PEAK
L Similarly, where it is intended to deviate from a predefined standard route plan (e.g. transit via Heath) the route plan can be communicated simply as: "Inner Route, Deep draught via Heath. L/INNER ROUTE DEEP
And where there are alternatives:
L/INNER ROUTE DEEP VIA HEATH
 
6.3.2 Mandatory Reporting Points
 Route plans can be provided using the mandatory reporting points as a vessel progresses through the REEFVTS area. When a vessel reports at a mandatory reporting point, the next two mandatory reporting points need to be provided to REEFVTS. Where there are two or more recommended routes between mandatory reporting points, the names of the alternative legs between these are to be provided (eg. Mandatory Reporting Point X to Mandatory Reporting Point Y via ZZZ).
 
 The following information must be provided when a ship is providing a route plan using the mandatory reporting points:
 
Line Information Required Example
A Ship name, Call sign and IMO number A/HAPPY SAILOR/
ABCD/1234567
B Date and Time (UTC) B/010400UTC
C Current Position
Name of Mandatory Reporting Point, or current position (latitude and longitude) at that position if not in the vicinity of a Mandatory Reporting Point
C/BOOBY
F Speed
Ship's anticipated average speed (in knots and tenths of a knot) or estimated time of arrival (ETA) at the next two Mandatory Reporting Points.
F/13
K Date, Time (UTC) and Point of Exit from the REEFVTS area
Point of exit can be provided as the name of final Mandatory Reporting Point, or position (latitude and longitude) of anticipated exit from the REEFVTS area.
K/041300UTC/HIGH PEAK
L Route Information
Name of next two Mandatory Reporting Points or course if not tracking between reporting points.
Where there are two or more recommended routes between Mandatory Reporting Points, the proposed route (for example, Mandatory Reporting Point Booby (D) to Mandatory Reporting Point Alpha North (F) via Varzin Passage).
L/ALPHA NORTH VIA
VARZIN PASSAGE/
HANNIBAL
 
6.3.3 Waypoints
 The use of non-standard routes is accommodated, using a list of intended waypoints in the format of latitude and longitude of the proposed waypoints, mandatory reporting points, or a combination of both.
 
 The following information must be provided:
 
Line Information Required Example
A Ship name, Call sign and IMO number A/HAPPY SAILOR/
ABCD/1234567
B Date and Time (UTC) B/010400
C Current Position
Name of Mandatory Reporting Point, or current position (latitude and longitude) at that position if not in the vicinity of a Mandatory Reporting Point.
C/BARNARD
or
C/1742S/14618E
F Speed
Ship's anticipated average speed in knots and tenths of a knot) or estimated time of arrival (ETA) at the position (latitude and longitude) of anticipated exit from the REEFVTS area or at the final Mandatory Reporting Point.
F/13
L Route Information
List of intended waypoints for the transit, using actual latitude and longitude of the proposed waypoints, the mandatory reporting point names, or a combination of both.
Where there are two or more recommended routes between Mandatory Reporting Points, the proposed route (for example, Mandatory Reporting Point Booby (D) to Mandatory Reporting Point Alpha North (F) via Varzin Passage.
Include details as required
 
6.4 Mandatory Reporting Points - Interaction with REEFVTS
 The requirement for vessels to report at the Mandatory Reporting Points is dependant on the type of route plan provided by the vessel. In summary:
・If a standard route plan (Section 6.3.1) is provided and intermediate position reporting is via APR (Section 6.6), reporting to REEFVTS at the Mandatory Reporting Points is not required.
・If a Mandatory Reporting Point Plan (Section 6.3.2) is provided for the entire transit including alternate sections (if applicable), and intermediate position reporting is via APR (Section 6.6), reporting to REEFVTS at the Mandatory Reporting Points is not required.
・However, if only partial route information is provided, vessels must report to REEFVTS at the Mandatory Reporting Points to provide subsequent route information.
 
Note: The minimum route information that must be provided under the Mandatory Reporting Point plan (Section 6.3.2) is the current Mandatory Reporting Point and the subsequent two Mandatory Reporting Points, including any alternate routes.
 
6.5 Route Deviation Report
 Any deviation from a previously submitted route plan must be provided to REEFVTS, preferably prior to the deviation. However, it is recognised that some deviations may be made with little notice and in such instances these must be reported to REEFVTS within 15 minutes of the deviation taking place.
 
 The deviation is to be reported and a route plan report provided using one of the reports in section 6.3.


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