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(Protection of resident's records regarding personal identification information)
Article 30-32. Any person which engages, or used to engage, in affairs entrusted by a governor or an Appointed Information Processing Organization, and concerning the electronic processing of personal identification information, relating to the notification pursuant to Article 30-5, Paragraph 1 or Article 30-11, Paragraph 1, may not inform others, without reason, of things that have come to be known in the process of carrying out such duties and may not use such knowledge for inappropriate purposes.
(Security of personal identification information by recipients and other persons)
Article 30-33. When a mayor or other municipal executive organ, a governor or other gubernatorial executive organ, or an organization of the national government or a corporation (as stipulated in the left-hand column of attached Table 1), which receives personal identification information pursuant to Article 30-6, Article 30-7, Paragraph 3 through 6 or Article 30-8, Paragraph 2 (hereinafter referred to as the "Recipient"), electronically processes received personal identification information pursuant to the aforementioned provisions (hereinafter referred to as "Received Personal Identification Information"), the mayor or other municipal executive organ, the governor or other gubernatorial executive organ, or the organization of the national government or corporation shall prevent the Received Personal Identification Information from being leaked, lost or damaged and shall take other necessary measures for appropriate security of the Received Personal Identification Information.
2. The preceding Paragraph 1 shall apply mutatis mutandis when a person or organization processes personal identification information that has been entrusted by a Recipient.
(Restriction of use and provision of personal identification information by the Recipient)
Article 30-34. A Recipient shall use or provide received personal identification information as required for performing affairs pursuant to this law, by which the Recipient may request the provision of personal identification information in the carrying out of said affairs; a recipient may not use or provide Received Personal Identification Information in whole or in part except for conducting said affairs.
(Confidentiality obligations of Recipient personnel who engage in the electronic processing of personal identification information)
Article 30-35. Any municipality or prefecture official, or former official, who engages in, or used to engage in, affairs concerning the electronic processing of personal identification information, which a mayor or other municipal executive organ, a governor or other gubernatorial executive organ receives pursuant to Article 30-6, Article 30-7, Paragraph 4 through 6 or Article 30-8, Paragraph 2, may not leak any secrets relating to personal identification information that have come to be known in the process of carrying out such affairs, nor any secrets relating to the electronic processing of personal identification information.
2. Any personnel of an organization of the national government, or any executive or personnel of a corporation, as stipulated in the left-hand column of the attached Table 1, who engage in, or used to engage in, affairs concerning the electronic processing of personal identification information which the organization of the national government or the corporation receives pursuant to Article 30-7, Paragraph 3, may not leak any secrets relating to personal identification information that have come to be known in the process of carrying out such duties, nor any secrets relating to the electronic processing of personal identification information.
3. Any organization, including its executives or personnel and anyone who used to be an executive or personnel, which is entrusted, or used to be entrusted by a Recipient, with processing Received Personal Identification Information, may not leak any secrets relating to personal identification information that have come to be known in the process of carrying out such affairs, nor any secrets relating to the electronic processing of personal identification information.
(Protection of records containing Received Personal Identification Information of residents)
Article 30-36. Anyone who engages, or used to engage, in affairs entrusted by a Recipient concerning the electronic processing of received personal identification information, may not inform others, without reason, of things that have come to be known in the process of carrying out such affairs and may not use such information for inappropriate purposes.
(Disclosure of self personal identification information)
Article 30-37. Anyone may petition, in writing, to a Governor or an Appointed Information Processing Organization to disclose (hereinafter including notification should there be no record of his or her personal identification information in the system.) his or her own personal identification information that is on record, on magnetic disk, pursuant to Article 30-5, Paragraph 3 or Article 30-11, Paragraph 3.
2. When a governor or an Appointed Information Processing Organization receives a petition for disclosure pursuant to paragraph 1 of this Article (hereinafter referred to as "Petition for Disclosure" in this paragraph and the following Article 30-38, Paragraph 1), the governor or the Appointed Information Processing Organization shall release, in writing, the personal identification information related to said petition to the petitioner (hereinafter referred to as "Petitioner of Disclosure" in this paragraph and Article 30-38, Paragraph 2). A governor or an Appointed Information Processing Organization may release requested information in a manner other than writing provided that the petitioner of disclosure is also in agreement.
(Term of disclosure)
Article 30-38. A governor or an Appointed Information Processing Organization shall disclose requested information, pursuant to the preceding Article 30-37, Paragraph 2, within 30 days of the receipt of a request for disclosure.
2. When a governor or an Appointed Information Processing Organization cannot disclose the requested information within the term provided in the preceding paragraph , due to difficulty of conducting affairs or other appropriate reasons, the governor or the Appointed Information Processing Organization shall notify the Petitioner of Disclosure in writing within the said term, the reason why the information cannot be released within the term as well as the new term of disclosure.
(Processing fees)
Article 30-39. A person who petitions an Appointed Information Processing Organization to disclose his or her personal identification information pursuant to Article 30-37, Paragraph 1, shall pay the fees decided upon by the Appointed Information Processing Organization and approved by the Minister of Public Management, Home Affairs, Posts and Telecommunications.
(Correction of personal identification information)
Article 30-40. A person who receives a disclosure pursuant to Article 30-37, Paragraph 2, may request a governor or an Appointed Information Processing Organization, in writing, to correct, add or eliminate, all, or part, of the contents of the personal identification information. The governor or the Appointed Information Processing Organization shall promptly examine, and notify the applicant in writing as to the results of said investigation.
(Treatment of complaints)
Article 30-41. Any governor or Appointed Information Processing Organization shall endeavor to promptly and properly treat complaints concerning the affairs of governors or Appointed Information Processing Organizations related to the processing of personal identification information, pursuant to this law.
(Restrictions on the request of Resident Card Code notification)
Article 30-42. Any mayor or other municipal executive organ may not request of anyone notification of the Resident Card Code recorded on the Resident Card of a non-resident, except in a case that a mayor or other municipal executive organ requires it for performing affairs pursuant to this law or the mayor or the executive organ in conducting affairs as stipulated in this law.
2. A governor or other gubernatorial executive organ shall not be allowed to request of anyone notification of the Resident Card Code recorded on his or her Resident Card or that of any other person's, except in the case that a governor or another gubernatorial executive organ requires it for performing affairs pursuant to this law or of the governor or the gubernatorial executive organ, in which case the governor or other gubernatorial executive organ shall be allowed to seek provision of personal identification information when conducting affairs as stipulated in this law.
3. Any Appointed Information Processing Organization may not demand of anyone notification of the Resident Card Code recorded on his or her Resident Card or that of any other person's, except in a case that an Appointed Information Processing Organization requires it for performing affairs pursuant to this law.
4. Any organization of the national government or any corporation, as stipulated in the left-hand column of attached Table 1, shall not request of anyone notification of the Resident Card Code recorded on his or her Resident Card or that of any other person's, except in a case that it is required for performing affairs of the organization or the corporation, in which case they shall be allowed to seek provision of personal identification information when necessary to conducting affairs as stipulated in this law.
(Restriction of use of Resident Card Code)
Article 30-43. With the exception of mayors, other municipal executive organs, governors, other gubernatorial executive organs, Appointed Information Processing Organizations, organizations of the national government or corporations, as stipulated in the left-hand column of attached Table 1(hereinafter referred to in this article as "mayors and other parties"), nobody shall request of a person who does not belong to his or her own household (hereinafter in this article referred to as "third party"), notification of the Resident Card Code mentioned on the Resident Card of a third party or of any other person.
2. No person, except mayors and other parties, may request of any third parties, who may possibly apply to the person for trade, loans, employment, or other contracts related the person's business (hereinafter in this paragraph referred to as "contract"), or any third parties who apply for a contract or any third party who has made a contract with the person, notification of the Resident Card Code mentioned on a Resident Card of the third party or of any other person.
3. No person, except mayors and other parties, may compile, as his or her business, a database (in this paragraph, "database" shall mean an aggregate of information related to the third party, including the Resident Card Code mentioned on a Resident Card of the third party, which is composed so as to be able to systematically retrieve such information on a computer.) which has recorded Resident Card Codes and is intended to offer information recorded in the database.
4. In a case that a person performs an act which violates paragraph 3 or 4 of this Article, and has been recognized that the person is likely to perform acts that transgress these provisions repeatedly, a governor may recommend the person to discontinue the act or take necessary measures to ensure that the person discontinues the act.
5. When a person who receives a recommendation pursuant to the preceding paragraph does not comply with the recommendation, a governor may, after listening to the opinion of a prefectural council, order the person to comply with the recommendation within a specified time-limit.
[Section 5 Basic Resident Registration Card ]
(Delivery of the Basic Resident Registration Card)
Article 30-44. A person recoded on the basic resident registration can request the mayor who administers his basic resident registration to deliver his basic resident registration card (a card recording his name, resident card code and other items ruled by cabinet order).
2. A person, who tries to request the delivery of the resident registration card, has to submit a document of request to the mayor who administers his basic resident registration according to the cabinet order. The document has to describe the request and the items required by the ministerial ordinance of Ministry of Public Management, Home Affairs, Posts and Telecommunications.
3. When receiving the documents of request from a person provided in the previous paragraph, mayor has to deliver him the basic resident registration card according to the rule of the cabinet order.
4. The form of basic resident registration card and other necessary items are regulated by the ministerial ordinance of Ministry of Public Management, Home Affairs, Posts and Telecommunications.
5. A person with his basic resident registration card delivered has to report the mayor who delivered him the basic resident registration card, if he lost his basic resident registration card.
6. In case of moving-out or other cases ruled by cabinet order, a person with his basic resident registration card delivered has to return the card to the mayor who delivered it to him according to the rule of the cabinet order.
7. Other than those provided in the previous articles, the necessary items for the procedure of redelivery of the basic resident card, the procedure in case that the described items on the document of request provided in the paragraph 2 are changed, and other necessary items on the basic resident registration card are regulated by cabinet order.
8. According to the rules of ordinance, mayor and other executive organizations of municipality can use the basic resident registration card for the purposes ruled by ordinance.
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