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(Administrative Regulation of Personal Identification Information)
Article 30-18. The Appointed Information Processing Organization must stipulate the Administrative Regulation of Personal Identification Information as regards the implementation of the affairs connected with Personal Identification Information etc. prescribed in the ministerial ordinance, and gain the Minister's approval. This applies to the case of modification of the Administrative Regulation of Personal Identification Information.
2. The Appointed Information Processing Organization must hear the opinion of the delegating governor when intending to modify the Administrative Regulation of Personal Identification Information in accordance with the provision of the latter part of the above paragraph.
3. The Minister can order the Appointed Information Processing Organization to modify the Administrative Regulation of Personal Identification Information, which the Minister has approved of in accordance with the provision of Paragraph 1, when recognizing it is inappropriate in terms of the proper and certain implementation of the affairs on Personal Identification Information etc.
(Permission of the Scheme etc.)
Article 30-19. The Appointed Information Processing Organization must have an annual scheme and budget and seek the Minister's approval of them before the beginning of each fiscal year (in the fiscal year in which lies the date of designation in accordance with the provision of Article 30-10, Paragraph 1, immediately after the designation). This applies to the case of modification of an annual scheme or an annual budget.
2. The Appointed Information Processing Organization must hear the opinion of the delegating governor when making or modifying an annual scheme or an annual budget.
3. The Appointed Information Processing Organization must make a report on the service and a statement of accounts and submit them to the Minister and the delegating governor within three months of the end of each fiscal year.
(Payment)
Article 30-20. The prefecture governed by the delegating governor shall distribute an amount equal to the whole or part of the cost necessary for the affairs on Personal Identification Information delegated by the said delegating governor as a payment to the Appointed Information Processing Organization.
2. The amount prescribed in the above paragraph shall be decided by consultation between the said delegating governor and the Appointed Information Processing Organization.
(Keeping of Books)
Article 30-21. The Appointed Information Processing Organization must keep the books which mention the affairs prescribed in the ministerial ordinance with regard to Personal Identification Information etc. in accordance with the provisions of the ministerial ordinance.
(Order in Terms of Supervision etc.)
Article 30-22. The Minister can make a necessary order on the implementation of the affairs on Personal Identification Information etc. to the Appointed Information Processing Organization in terms of supervision when recognizing it is necessary to maintain their proper implementation.
2. The delegating governor can direct the Appointed Information Processing Organization to implement a necessary measure for the proper implementation of the delegated affairs on Personal Identification Information when recognizing it is necessary to maintain their proper implementation.
(Report and Inspection)
Article 30-23. The Minister can make a necessary request regarding the state of implementation of the affairs on Personal Identification Information etc. to the Appointed Information Processing Organization or ask his official to enter the office of the Appointed Information Processing Organization and inspect the state of implementation of the affairs on Personal Identification Information etc., book, documents or other materials, when recognizing it is necessary to maintain the proper implementation of the affairs on Personal Identification Information etc.
2. The delegating governor can make a necessary request regarding the state of implementation of the delegated affairs on Personal Identification Information to the Appointed Information Processing Organization or ask his official to enter the office of the Appointed Information Processing Organization which deals with the delegated affairs and inspect the state of implementation of the affairs on Personal Identification Information, book, documents or other materials, when recognizing it is necessary to maintain the proper implementation of the delegated affairs of Personal Identification Information.
3. An official in charge of inspection in accordance with the above two paragraphs must carry an identification card, and show it when a participant demands that the official should do so.
4. The authority of inspection in accordance with Paragraph 1 or 2 must not be interpreted as being admitted to conduct a criminal investigation.
(Intermission or Abolition of Affairs)
Article 30-24. The Appointed Information Processing Organization must not intermit or abolish the whole or part of the affairs on Personal Identification Information etc. without the Minister's permission.
2. The Minister must not give permission in accordance with the above paragraph if there is a possibility that the proper and certain implementation of the affairs on Personal Identification Information etc. would be damaged because of the intermission or abolition of the whole or part of the affairs on Personal Identification Information etc.
3. The Minister must hear the opinion of the delegating governor when intending to give the permission in accordance with the provision of Paragraph 1.
4. When the Minister has made the permission in accordance with the provision of Paragraph 1, he must inform the delegating governor of what he has done so and announce it.
(Withdrawal of Designation etc.)
Article 30-25. The Minister must withdraw the designation when the Appointed Information Processing Organization does not conform to the conditions of Item 3, Paragraph 1, and Article 30-12 or conforms to the conditions of Paragraph 2, Item 1 or 3 of the same article.
2. The Minister can withdraw the designation or order the Appointed Information Processing Organization to stop the whole or part of the affairs on Personal Identification Information etc. specifying the period, when one of the following applies to the Appointed Information Processing Organization:
(1) The Appointed Information Processing Organization is recognized as not having fulfilled the conditions of, Article 30-12, Paragraph 1, each item except Item 3;
(2) The Appointed Information Processing Organization has violated the provision of Article 30-19, Paragraph 1 or 3, Article 30-21 or Paragraph 1 of the above article;
(3) The Appointed Information Processing Organization has violated the order in accordance with the provision of Article 30-16, Paragraph 2, Article 30-18, Paragraph 3 or Article 30-22, Paragraph 1;
(4) The Appointed Information Processing Organization has not implemented the affairs of Personal Identification Information etc. in accordance with the Administrative Regulation of Personal Identification Information approved in accordance with the provision of Article 30-18, Paragraph 1;
(5) The Appointed Information Processing Organization has received the designation in accordance with the provision of Article 30-10, Paragraph 1 by wrongful means.
3. When the Minister has withdrawn the designation in accordance with the provisions of the above two paragraphs or has ordered the Appointed Information Processing Organization to stop in whole or in part the affairs on Personal Identification Information etc. in accordance with the provision of the above paragraph, he must inform the delegating governor of what he has done so and announce it.
(Cancellation of Delegation of the Affairs on Personal Identification Information)
Article 30-26. When the delegating governor has decided not to delegate the affairs on Personal Identification Information to the Appointed Information Processing Organization, he must inform the Appointed Information Processing Organization and other delegating governors of what he has done so at least three months before the Appointed Information Processing Organization is supposed to stop implementing them.
2. When the delegating governor has decided not to delegate the affairs on Personal Identification Information to the Appointed Information Processing Organization, he must report it to the Minister and announce the day when the Appointed Information Processing Organization is supposed to stop implementing them.
(Implementation of the Affairs on Personal Identification Information by a Delegating Governor)
Article 30-27. The delegating governor shall implement the whole or part of the said affairs on Personal Identification Information regardless of the provision of Article 30-10, Paragraph 3, when (a) the Appointed Information Processing Organization has intermitted the whole or part of the affairs on Personal Identification Information in accordance with the provision of Article 30-24, Paragraph 1; (b) the Minister has ordered the Appointed Information Processing Organization to stop in whole or in part the affairs on Personal Identification Information in accordance with Article 30-25, Paragraph 2; or (c) the Minister recognizes the necessity in case of difficulty because of disaster and so on for the Appointed Information Processing Organization to implement in whole or in part the affairs on Personal Identification Information.
2. When (a) the delegating governor is supposed to implement the affairs on Personal Identification Information in accordance with the above paragraph or (b) the reason why the delegating governor is supposed to implement these affairs in accordance with the said paragraph has disappeared, the Minister must inform the said delegating governor of the fact as soon as possible.
3. When the delegating governor has received the notice in accordance with the provision of the above paragraph, he must announce it.
(Delegation to the Ministerial Ordinance on Succession of the Affairs on Personal Identification Information etc.)
Article 30-28. In case (a) the delegating governor is supposed to implement the affairs on Personal Identification Information in accordance with the provision of Paragraph 1 of the above article; (b) the Minister permits the abolition of the affairs on Personal Identification Information in accordance with the provision of Article 30-24, Paragraph 1 or withdraws the designation in accordance with the provision of Article 30-25, Paragraph 1 or 2; or (c) the delegating governor decides not to delegate the affairs on Personal Identification Information to the Appointed Information Processing Organization, the necessary things such as succession of the affairs on Personal Identification Information shall be stipulated in the ministerial ordinance.
[Section 4 Protection of personal identification information]
(Security of personal identification information)
Article 30-29. When a governor or an Appointed Information Processing Organization electronically processes personal identification information, relating to the notification pursuant to Article 30-5, Paragraph 1 or Article 30-11, Paragraph 1, the governor or the Appointed Information Processing Organization shall take necessary measures to prevent the leak, loss, and damage, and to ensure the appropriate maintenance of the personal identification information.
2. The preceding Paragraph shall apply mutatis mutandis when a person entrusted with the processing of personal identification information by a governor or an Appointed Information Processing Organization, electronically processes personal identification information pursuant to Article 30-5, Paragraph 1 or Article 30-11, Paragraph 1.
(Restriction of use and provision of personal identification information)
Article 30-30. A governor may not use or provide personal identification information relating to the notification pursuant to Article 30-5, Paragraph 1, except when said use and provision of personal identification information falls within the retention period, as stipulated in Article 30-7, Paragraph 3 through 6, Article 30-8, Paragraph 1 and 2, or Article 37, Paragraph 2.
2. An Appointed Information Processing Organization may not use or provide personal identification information relating to the notification pursuant to Article 30-11, Paragraph 1, except when the organization carries out administrative work, pursuant to Article 30-7, Paragraph 3 through 6, or Article 37, Paragraph 2, on behalf of an entrusted governor pursuant to Article 30-10, Paragraph 1.
(Confidentiality obligations of municipality or prefecture officials who engage in processing personal identification information on a computer)
Article 30-31. Any municipality officials, or former officials, who engage, or used to engage in affairs concerning the electronic processing of personal identification information, or any prefecture officials, or former officials, who engage, or used to engage in affairs concerning the electronic processing of personal identification information relating to the notification pursuant to Article 30-5, Paragraph 1, may not leak any secrets relating to personal identification information that have come to be known in the process of such affairs, nor any secrets relating to the electronic processing of personal identification information.
2. Any organizations, entrusted by a mayor or a governor with the electronic processing of personal identification information, or personal identification information relating to the notification pursuant to Article 30-5, Paragraph 1, and anyone who works, or used to work as executives or officers of the organizations, may not leak any secrets relating to personal identification information, nor any secrets relating to the electronic processing of personal identification information.
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