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Session V. Interlinking: Follow-up and networking among SYLFF fellows and institutions
The SYLFF Program has grown over the past 15 years. To date, SYLFF endowments have been presented to 65 universities and consortia in 43 countries; there are now about 8, 500 graduated and currently enrolled SYLFF fellows. SYLFF follow-up programs and periodic meetings of SYLFF administrators have led to the formation of formal and informal links between SYLFF institutions, and among SYLFF fellows.
(7)How are newly selected SYLFF fellows briefed about the SYLFF Program?
Orientation meeting: 1, 3, 6, 7, 10, 17, 24, 27, 28, 30, 39, 46, 48, 49, 54, 55, 64
Directed to website: 12, 13, 16, 28, 29, 37, 41, 42, 56, 57, 60
Individually briefed: 9, 10, 19, 23, 25, 32, 38, 45, 55
Information given to applicants prior to selection: 5, 6, 8, 45, 64
Information delivered in unspecified way: 2, 4, 29, 58, 62
Information distributed by department/university: 18, 37, 41
E-mails: 24, 25, 55
Brochures: 10, 35, 47
University newspaper: 16, 31
Information distributed to departments: 31, 46
Letters: 25, 28
Other types of printed information: 51, 60
Information session: 38, 40
SYLFF newsletter: 41
Information provided by members of Steering Committee: 41
Network; 49
Unspecified type of meetings: 56
Packet of information distributed to new fellows: 59
(8)In what ways are currently enrolled SYLFF fellows followed during their period of study/research? For example, are periodic meetings of SYLFF fellows convened by the SYLFF Steering Committee? For what purposes?
No procedures specific to SYLFF fellows: 1, 2, 3, 4, 5, 8, 12, 13, 18, 25, 30, 32, 35, 58, 59
Progress reports: 6, 7, 10, 16, 28, 29, 41, 42, 51, 54, 55, 56, 62
Periodic group meetings: 6, 10, 19, 23, 24, 27, 28, 43, 45, 46, 50, 57
Monitored by department: 22, 31, 37, 42, 47
Unspecified type of monitoring: 17, 40, 45, 60
Individual meetings: 9, 23, 25, 50, 54
Unspecified type of meeting: 30, 48, 49
Mail/e-mails: 38
Tutor and Steering Committee monitor research progress: 39
Supervised by a lecturer: 41
Questions answered by SYLFF contact person and Steering Committee: 42
Followed by the Coordinator: 46
In what ways are these meetings successful?
6: Successful because we can ensure that they are performing welt academically, because they share their knowledge with other fellows at the meetings through written and oral progress reports, because they get committed to each other's projects, and because they build friendships that foster a network.
24: Successful because they enable the participants to share common interests and the Steering Committee to monitor success.
27: Successful in helping resolve shared problems.
In what ways are these meetings unsuccessful?
19, 42: Group meetings are not worthwhile because of the very different research agendas of the fellows.
38, 42: Group meetings are difficult because of the geographical spread of the fellows.
45: Group meetings are difficult to schedule because of the work and study commitments of the fellows.
46: Fellows do not have time for other activities.
(9)How is contact made and maintained with graduated SYLFF fellows?
No formal system specifically for SYLFF fellows: 1, 2, 3, 4, 5, 7, 8, 9, 12, 13, 16, 17, 19, 23, 25, 27, 30, 31, 48, 56, 58, 59, 60, 62
Via the university or the university alumni organization: 1, 9, 18, 22, 24, 30, 35, 37, 57
E-mails: 1, 24, 25, 28, 37, 42, 46
Institution's SYLFF website/unspecified website: 42, 45, 46
SYLFF alumni organization: 10, 39
Website is under development: 29, 41
Alumni organization in the process of being established: 16, 27
Meetings: 38, 64
Unspecified use of Internet: 6
Meetings organized around visits from SYLFF officials: 6
Contact maintained at the personal level: 23
Letters: 28
Anniversary event: 32
Unspecified form of contact: 47
Network: 49
Communication directory: 51
Regular reports: 54
Newsletter: 64
What are some successful approaches?
23: Person-to-person contact
24: Use of the university alumni database to keep track of them by malt and-e-mail
31: Graduates will be more likely to maintain contact if the departments are involved
What approaches do not seem to work?
Alumni data base is difficult and costly to maintain: 4, 5, 8, 19, 50
Mass mailings are not helpful: 23
Regular mail is not effective: 51
Is anything done to link graduated and currently enrolled SYLFF fellows?
No formal system specifically for SYLFF fellows: 1, 2, 3, 4, 5, 7, 8, 12, 13, 17, 18, 19, 23, 25, 30, 31 , 32, 57, 58, 59, 60
Alumni organization is in the process of being established: 16, 27
Website is under development: 29
SYLFF alumni organization: 10
Current and former fellows are contacted about international seminars and have attended them together: 28
E-mails: 37
Graduated fellows are invited to give lectures: 35
Current fellows are given graduated fellows' contact information and fields of interest: 40
SYLFF fellows' meeting room with Internet facilities has been established: 43
(10)Is there a need for networking among SYLFF institutions?
YES: 1, 2, 4, 5, 6, 7, 8, 10, 12, 16, 19, 22, 25, 28, 31, 32, 35, 37, 38, 39, 40, 41, 42, 43, 45, 46, 47, 48, 49, 50, 51, 54, 55, 56, 57, 58, 59, 60, 62, 64, 65
NO: 13
Comments:
Present level is sufficient: 25, 27
There is a potential for need, but details need to be worked out: 9, 18
Present level is sufficient, but there is a potential for need: 17
There is a potential for need, depending on fellows' career progression: 30
Proposed sessions VII, VIII, and IX meet needs: 40
What are these needs and priorities?
Collaborative activities. 2, 6, 22, 28, 41, 42, 43, 58, 60, 64, 65
Promote student exchange: 2, 5, 6, 10, 31, 48, 55, 64
Provide opportunities for faculty and staff exchange; 1, 6, 7, 9, 24, 31, 48, 60, 64
Share information about programs and institutions: 25, 41, 45, 60, 64
Improve SYLFF program: 4, 10, 45, 49, 60
Network with others in same field: 8, 16, 47, 64
Needs and priorities are specific to each institution: 9, 59, 65
Needs and priorities are extremely diverse: 23
Network that includes non-SYLFF students would be beneficial: 31
Improve contact and communication in order to establish new cooperative programs: 9, 37
Network should be centered around specific themes or priorities: 38
Regional networking: 47
Promote intercultural communication: 49
What can be done to encourage networking among SYLFF institutions that is mutually beneficial?
Up-to-date contact information: 29, 47, 51
Travel grants for administrators/faculty: 7, 12
SYLFF Administrators meetings: 9, 25, 27,
Forums of the type organized by Howard U. in 2001: 29, 54
Regular meetings, newsletters, or e-mail discussion groups: 9, 24
Identification of general themes or areas of cooperation: 32
SYLFF institutions should establish websites with links to other SYLFF institutions: 35
Funds for regional seminars for administrators: 37
We are setting up an international graduate program open to partnership with other SYLFF institutions: 39
SYLFF administrators can send each other yearly greeting cards: 45
Mobility grants: 46
Regional meetings: 55
(11)What are SYLFF fellows' needs and priorities for networking?
Meeting with faculty and students at other institutions to enhance research: 1, 2, 6, 16, 31, 37, 51
Academic collaboration: 22, 42, 43, 46
Networking within the music and art world: 5, 58, 59
Networking needs already met through other networks: 8
Opportunities for further advancement in a SYLFF institution: 10
Increasing professional opportunities: 17
Being aware of other fellows' successes: 24
No current needs: 27
Meeting with other fellows to share perspectives and discuss global issues: 28
Fellows should be asked to identify their needs and priorities: 38
The Regional Forum and Joint Research opportunities: 45
Mobility grants: 46
What can be done to encourage networking among SYLFF fellows?
Promote collaboration: 7, 12, 13, 16, 17, 19, 24, 25, 31, 40, 42, 55, 57
Encourage fellows to set up websites and visit websites of other institutions: 35, 51
Travel grants: 1
Letters of support from receiving institutions indicating willingness to host: 1
Establish a community of fellows at a website for SYLFF fellows: 4
Establish a prize (fellowship, trip abroad to visit two or more SYLFF Institutions) to those who interact the most in discussion groups: 6
Select one student from each institution to visit one or two SYLFF institutions and make a presentation of his/her work to the local fellows and attend presentations by them: 6
Meetings of current and graduated fellows; enhanced professional opportunities and academic collaboration: 9
Improve the data base of SYLFF fellows to include research interests in order to link SYLFF programs that are similar to foster exchange: 23
Hold an annual competition for the best networking initiative: 28
Set up program whereby non-native-English speakers can send research papers to native-English speakers for editing: 35
Hold regional networking forums; 35
Establish a forum on the Foundation website that would act as a communication platform for all fellows: 37
Establish a listserv e-mail discussion group for fellows: 45
Providing all fellows with e-mail and internet facilities would be less costly than meeting face-to-face: 54
(12)Has your institution begun to access and use the SYLFF database?
YES: 1, 3, 4, 13, 22, 23, 25, 27, 28, 29, 30, 31, 32, 35, 37, 38, 40, 41, 42, 43, 46, 48, 49, 50, 54, 55, 58
Comments;
On a very limited basis: 1, 28
It is very useful: 27, 29
Of limited use because it's only possible to survey 5 people at a time: 31
System could be improved by the addition of a search function: 37
Minor server problems when updating data in SYLFF Directories section; unable to access SYLFF Administrators section: 38
Fellows might be unwilling to update information; there are some ways in which the data base could be improved; we often have trouble accessing it: 42
It is difficult to keep the information updated: 48
We need to find ways to encourage the use of the database: 54
NO: 2, 5, 6, 7, 8, 9, 10, 12, 16, 17, 18, 19, 24, 39, 45, 51, 57, 59, 60, 62, 64, 65
Comments:
Still under construction: 2, 12, 19,
Have not found a way to use the database effectively: 5
Access limited to data on fellows at our own institution: 16,
Database has been established, but not yet used: 51
Institution's SYLFF office is not yet operational: 65
UNMARKED: 56,60
Comments:
It is convenient for keeping the Scholarship Division informed and for accessing and updating SYLFF data: 60
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