Office Kits
The Office Kit comprises items of stationery, supplies, forms and some small non-expendable office items, which are packed in 2 cardboard boxes, and which together weigh 120 kg. It is valued at US$ 1,200. Its contents include:
- UNOG stationery catalogue
- UNHCR Manual, Checklist for the Emergency Administrator
- Stapler, scissors, staple remover, hole punch, pencil sharpener, adhesive tape, staples, elastic bands, paper clips, pins
- Pencils, ball point pens, felt tip pens, rulers, correction fluid
- Stamp pad, date stamp, UNHCR Seal
- Desk diary, chron register
- Car pennants, key tags
- Shorthand pads, A4 note pads, note books
- Carbon paper
- Portable manual typewriter
- Desk calculator with printer tape
- Files, file folders
- Computer diskettes
- UNHCR Forms:
・ sickness insurance
・ leave application
・ sick leave report
・ properly survey board report
・ vehicle accident report
・ travel claims
・ travel authorization
・ inventory form
・ personal history form
・ leave & absence report
・ entry medical exam form
・ stationery order form
・ project cards
- Envelopes (various sizes)
- Letterhead, memorandum, plain & continuation page paper
- Compliment slip
- Telegram Forms
The Office Kit is intended as a start up for new offices, and is designed for offices with 5 international and 10 local staff (i.e. a standard Sub or Field office). Thus one kit per location should be sufficient, although in larger new offices 2 kits may be necessary. Thereafter procedures for the normal procurement of office supplies should be established.
How to request
The Desk or PCS should submit a request to EPRS by e-mail (HQEM00). Upon approval, EPRS will forward an Emergency Stockpile Release Form (ESF1) to the Certifying Officer (Head of Desk or other authorized signatory). The transfer of appropriate funds to the Central Emergency Stockpile project will be authorized by the Certifying Officer with availability of such funds being confirmed by DFIS.
