Staff and Office Accommodation
A major difficulty encountered in recent emergency situations has been that of providing staff with acceptable living and office accommodation in areas where there is little or no infrastructure. To this end, a standard "staff and office accommodation" package has been elaborated which will provide acceptable living and working conditions for a maximum period of one year for UNHCR staff assigned to extreme hardship duty stations. One package can provide living accommodation for a maximum of 25 people and office space for approximately 40; it has been designed on a modular concept thus enabling deployment of selected elements when needed. Each package comprises:
- 25 individual fully furnished accommodation modules
- 5 four-person fully furnished local staff/visitors sleeper modules
- 10 ablution modules
- 1 laundry module
- 1 kitchen module
- 1 dining/recreation module
- 1 water system module
- 8 office modules
- 1 meeting room module
as well as furnishings; equipment; electrical systems; interior plumbing distribution; ablution fixtures (flush toilets only); camp water distribution; water purification and internal camp sewerage distribution; fire extinguishers for sleepers, kitchen, dining room and meeting hall; security fencing; compound lighting; electrical power supply; fuel storage; fire extinguishers and incinerator.
Two complete staff/office accommodation packages are stockpiled in Amsterdam. The cost of deployment of a complete package amounts to approximately $ 900,000. Upon request STS or EPRS will provide detailed costings of individual elements of the package.
How to request
1. Requests for the release of items from the Central Emergency Stockpile (CES) should be made by the Bureau through the CES Focal Point in STS and confirmed in writing, preferably by e-mail. After reviewing the request, STS will initiate form SF(1) which will be forwarded to the Certifying Officer (Head of Desk or other authorized signatory). The transfer of appropriate funds to the Emergency Stockpile project will be authorized by the Certifying Officer with availability of funds being confirmed by the FPCS.
2. The Field Office should provide detailed information on living conditions in the country concerned as well as the number of staff members for whom the accommodation is required. In addition, the Supplier will require detailed information relating to local conditions such as site ground conditions, grading and excavation conditions, distance to local services, availability and cost of local skilled labour; security services; construction materials; vehicles and site material handling equipment; electrical power, water supply, gasoline and diesel fuel.
3. Responsibility for the erection of the accommodation will rest with the Supplier. UNHCR will facilitate the work of the Supplier and will assist in obtaining visas, permits etc. To facilitate coordination, a copy of the contract with the Supplier, which spells out respective obligations will be provided to each requesting office.
