7.1.3 A ballast water management plan should be incorporated in a ship's operational manual for the guidance of the ship's master and crew, as appropriate. Such a plan should include, inter alia:
- these guidelines;
- approval documentation;
- reference to the location of records referred to in paragraph [8.1.6] below;
- procedures for sampling;
[TO BE COMPLETED]
8 Recording and Reporting Procedures
8.1 Procedures for Ships
8.1.1 Where a port State authority requires that a ballast water management and treatment option/s be undertaken and, due to weather, sea conditions or operational impracticability such action cannot be taken, the master should report this fact to the port State authority as soon as possible prior to entering its national waters, so that appropriate alternative action can be arranged without undue delay to the ship.
8.1.2 To facilitate administration of ballast water management and treatment procedures on board ships, a responsible officer should be appointed to maintain appropriate records and to ensure that all ballast water management and treatment procedures are followed and recorded.
8.1.3 When taking on or discharging ballast water, as a minimum, records of the dates, geographical locations, temperature, amount of ballast water taken on and into which tank it was pumped should be recorded. A suitable format is shown in annex. This should be made available to the port State Authority.
8.1.4 Procedures to be followed for sampling ballast should be described in detail in the ship's ballast water management plan.
8.1.5 Enquiries should be made to the control authority in the port concerned for information to the points in 9.1.1 below.
8.2 Procedures for Port States
Member States should provide the Organization and ships with information on the locations capacities, availability, and any applicable fees relevant to reception facilities being provided for the safe disposal of ballast water and removed sediment.
