8 Recording and mpoHing procedures
8.1 Procedures for ships
8.1.1 Where a port State authority requires that specifc ballast w,ater procedures and/or treatrnent option(s) be undertaken, and due to weather, sea conditions or operational impracticability such action cannot be taken, the master should report his factto the port State authority as soon as possible and, where appropriate, prior to entering seas under its jurisdiction.
8.1.2 To facilitate the adminstratin of ballast water management and treatnent procedures on board each ship, a responsible officer should be appointed to maintain appropriate records and to ensure thatballast water management and/or treahent procedures are followed and recorded.
8.1.3 When taking on or dischmging baIlast waer, as a minimun, he dales, geographical locations, ship'stank(s) and cargoholds, baIlastwatertemper,dlre and salinty as well as the arnount of ballast water loadedor discharged should be recorded. A suiuble format is shown in appendix 1. The record should be madeavailable to the port Sate authoritv.
8.1.4 The location and suitable access points for sampling for sampling ballast or sediment should be described in theship's ballast water management plan This will allow crew members to provide maximum assistance whenofficers of the port State amthority require a sample of the ballast water or sediment.
8.2 Procedures for port States
8.2.1 Consistent with 5.2 above, port States should provide ships with the following information:
details of their requirements concerning ballast water management
location and terms of use of alternative exchange zones;
any other port contingency arrangements; and
the availability, location, capacities of and applicable fees relevalt to reception facilitiesthat are being provided for the environmentally safe disposal of ballast water andassociated sediment.
8.2.2 To assist ships in applytng he precautionarv practices described in 9.l.l below, port States shouldinform local agenu and/or the ship of areas and situations where the uptake of ballast water should beminimized, such as:
areas with outbreaks, infestations or known populations of harmful organisms andpathogens;
areas with current phytoplankton blooms (algal blooms, such as red tides);
nearby sewage oufalls;
nearby dreddging operations;
when a tidal meam is kmown to be the more turbid; and
areas where tidal flushing is known to be poor.
